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If you would like to apply for a position with the Fifth Judicial District Court, click the link below for a printable application.

Application forms:
Microsoft Word Format
Word Perfect Format
Adobe PDF Format

Resume Supplemental Forms:
Microsoft Word Format
Adobe PDF Format



Job Postings:

Administrative Office of the Courts
Court Clerk 3 #00000624
Opening Date: 08-05-2014 - Close Date: 08-11-2014
Job Pay Range: $15.220/hr - $23.781/hr
Target Pay Range/Rate: $15.220/hr - $17.687/hr

The Fifth Judicial District Court is recruiting for a full-time PERM, Court Clerk 3 position in Chaves County, New Mexico. SUMMARY: Under general supervision utilize advanced expertise to process court documents, accurately receipt and reconcile court fines and fees and provide customer service. This is a senior level job classification. Finalist(s) will be subject to criminal background checks.

QUALIFICATIONS
  • Education: A high school diploma or GED.
  • Education Substitution: None.
  • Experience: Three (3) years of experience in court case processing, a legal secretarial or related field.
  • Experience Substitution: Attainment of the Judicial Studies Certificate will substitute for one (1) year of experience. Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours equals one (1) year of experience.
  • Typing Certification: At the discretion of the Administrative Authority a typing certification from the New Mexico Department of Workforce Solutions (www.dws.state.nm.us) may be required for the entire Court Clerk Series within that Judicial Entity. If certification is required, a typing proficiency score of at least 35 net words per minute is mandatory. The New Mexico Workforce Connection Certification must have been issued within two (2) years of application. (Added 11/5/09)
  • Certification: May be requested to complete the New Mexico Court Monitor Certification Examination. May be required to obtain and maintain certification for the National Crime Information Center (NCIC) database.
  • Other: Completion of a post offer background check may be required
  • Knowledge: Knowledge of court case processing; auditing case files; running reports; correcting errors using the case management system; legal terminology; court fee accounting processes; cash handling procedures; customer service practices; general office practices; safety and security issues; proper English usage, grammar and punctuation; Court Clerk's Procedures Manual and Code of Ethics; computer software applications (i.e., word processing, spreadsheets, databases, court case management system, e-mail and Internet); filing systems; office equipment (i.e., telephone, printer, copier, fax, scanner, postage meter, microfiche and reader machine); research methodology; judicial organizational structure and other courts jurisdictions; local court rules and court monitoring procedures and equipment. Skill & Ability: Skill in processing transactions with a high level of efficiency and accuracy; identifying appropriate method of case document processing; accurately reconciling court financial transactions; analyzing differing situations; recognizing important case facts that need to be documented in case file or may need further action; working independently and managing time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress; auditing files and correcting errors using the case management system; concentration and attention to detail; maintaining confidentiality; researching and retrieving information using the case management system or archive database; applying legal terminology; maintaining accurate files and records; being organized; establishing priorities and meeting deadlines; multi-tasking; communicating effectively both orally and in writing with diverse parties; make decisions; assimilating information and providing as accurate a response as possible; research, analyze and solve problems; actively listening; dealing with people diplomatically; being courteous; providing good customer service; using good telephone etiquette; using common sense; maintaining professional demeanor and composure; auditing case files; using computer and computer software including word processing, case management and email; running reports; training others; distinguishing between court procedures and legal advice; handling money and calculating sums; knowing when to seek assistance; filing; typing and entering data precisely; using a calculator; reading comprehension and discerning case content; appraising situations and recognizing safety and security issues; and being empathetic, impartial, fair and objective. Ability to work as a team leader; apply relevant policies and procedures to assigned work; operate court monitor and recording equipment; read almost illegible hand writing; apply notary rules and procedures; apply data standards; retain information; maintain patience; defuse hostile situations; learn quickly; announce judicial protocol and control all aspects of recording judicial proceedings to include time keeping when assigned court monitor duties; establish and maintain cooperative working relationships; show diplomacy; receive and follow directions; train, motivate and mentor others; plan and assign work, apply relevant policies and procedures to assigned work; provide meaningful employee feedback and performance evaluations; provide effective coaching and constructive criticism, mediate and manage conflict.
  • EXAMPLES OF WORK PERFORMED Case and Document Processing - Prepare and process all court work in a timely, prompt, accurate, complete, proper and efficient manner; ensure court rules and procedures are followed and cases are processed; docket all cases received/enter case data and process into the case management system; prepare and mail out documents such as notices, routing motions, opinions, orders, records, calendars, pleadings, memoranda in opposition, and case materials; process petitions for trial court extensions of time to proceed to trial; prepare bench warrants and cancellations; process and expedite orders of protection and notify law enforcement agencies; set arraignments, hearings, trials, mail record propers timely; prepare and mail out notices such as final orders; submit case files to judges as requested; track cases to ensure compliance with case type, appearance dates, sentencing requirements and follow through with necessary steps, which may include: orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions; run reports; maintain integrity of case files; and close case when appropriate. Financial Responsibilities - Receipt and distribute all incoming monies; ensure accurate court fees are paid; balance and reconcile daily cash receipts; distribute bond payments; prepare and maintain bond reports; prepare bank deposits; prepare and voucher fees; ensure correct procedures are followed for all monies receipted; work with fiscal and audit staff to correct financial and disposition errors; and file receipt of fees into case files.Customer Service - Serve as a liaison with other court staff, state agencies and the public; provide information and customer assistance at the counter or via telephone (without giving legal advice) to the public (i.e. pro se litigants, attorneys, reporters, law enforcement, other judicial agencies, co-workers, supervisors and judges); provide clear and concise instructions to customers about how to use the microfilm, microfiche, and reader machine; maintain and provide current statistics; and provide support to judges and immediate staff in the management of juries including the processing of summons, excusuals, attendance lists and jury payments. General Clerical - Ensure judicial calendars are maintained; prepare documents for signature; copy, fax, stamp and file documents, process and distribute mail; maintain and file documents into case files; prepare exhibits; prepare hard copy case files with tape logs and transcripts for microfilming, scanning, archiving and destruction; certify and prepare records, tapes, tape logs and exhibits for cases on appeal to higher courts; create case tracking number and bar code scan all files appropriately for file destination and image case documents into the case management system; ensure the office, its equipment and courtroom are operational; draft and prepare correspondence; maintain logs and records on cases; and provide backup to other court clerical personnel. Research - Research automated, hard-copy and microfiche files for case status and provide accurate information; research and analyze case management issues; audit, research and when necessary correct case files. May serve as information systems site coordinator or back up to site coordinator; oversee micro photography standards; assure exhibits comply with statutory retention schedules; act as a court monitor; serve as jury clerk; provide notarizations; perform purchasing duties; provide advocacy services to victims; coordinate and schedule meetings; and perform receptionist duties. May in a small court with less than two (2) employees: plan, organize, integrate and coordinate functions related to fiscal and budget; participate in short/long term planning; analyzes court dockets and operations to develop and implement processes to improve case management and court services; develops procedures; compile and maintain court statistical reports; and participate in the budgetary process as appropriate; plan, assign, mentor and review subordinatesí work and make/coach corrections as needed; supervise, oversee, train and discipline subordinate employee in judicial procedures, day-to-day office functions and case management; communicate changes in processes, rules and systems to subordinate; analyze procedures and revise as needed; track daily attendance and approve leave requests and time sheets; prepare and administer employee performance evaluations; and lead interview panels for vacant positions and make recruitment recommendations.
  • WORK ENVIRONMENT AND PHYSICAL DEMANDS The following functions are representative of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. The work is performed in an often fast paced and stressful work environment. While performing the duties of the job, the employee is regularly required to perform repetitious hand, arm and finger motions as well as use manual/finger dexterity, sit for long periods of time, stand for hours and walk often, lift, climb ladders, kneel/stoop, move, pull and carry up to forty (40) pounds; travel, work overtime and/or flexible work hours including shift work (24/7), weekends and holidays; and exposed to fluctuating building temperatures. The employee may be exposed to hostile or violent situations that may arise when dealing with individuals involved in court cases, disturbing or hazardous court exhibits and contagious health conditions.
TO APPLY: Submit a New Mexico Judicial Branch Application for Employment with proof of education by 5 p.m., Monday, August 11, 2014 to:


Application forms:
Microsoft Word Format
Adobe PDF Format

Resume Supplemental Forms:
Microsoft Word Format
Adobe PDF Format

Fifth Judicial District Court
Jamie Espinoza, Court Manager
P.O. Box 1776
400 N. Virginia, Rm 103
Roswell, NM 88202-1776
 

The NM Judicial Branch Application for Employment is the preferred application for submission to the Court Manager. Applications not including the copies of diplomas, certificates, transcripts, degrees, licenses, etc., as required on the employment application and job description will be rejected. The prescribed employment application and complete job description may be obtained at www.nmcourts.gov in the links Human Resources, Job Descriptions, Job Opportunities and Forms or the website address www.fifthdistrictcourt.com.

Applications not including copies of information requested on the employment application will be rejected. Proof of education is required.

EQUAL OPPORTUNITY EMPLOYER

Administrative Office of the Courts
Financial Specialist #10102437
Opening Date: 07-28-2014 - Close Date: 08-11-2014
Job Pay Range: HH $17.066 - $26.665 per hour
Target Pay Range/Rate: HH $17.066-$18.985 per hour

The Fifth Judicial District Court is recruiting for a full-time PERM Financial Specialist position in Chaves County. Under supervision, provide reliable fiscal and accounting services to the court/judicial entity and other state agencies. Finalist(s) may be subject to criminal background checks.

QUALIFICATIONS
  • Education: Associateís degree in Public Administration, Business, Finance, Accounting or related business field.
  • Education Substitution: Relevant experience may substitute for education on a year for year basis.
  • Experience: Three (3) years of experience utilizing Governmental Generally Accepted Accounting Principles (GAAP) in cash receipting and control, general ledger maintenance and financial reporting, and accounts payable and receivable.
  • Experience Substitution: A Bachelorís degree in Public Administration, Business, Finance, Accounting or related business field may substitute for up to one (1) year of experience. Additional relevant education at the Masterís degree level (30 semester hours equals one (1) year of experience) or Certified Government Financial Manager (CGFM), Public Accountant (CPA) or Certified Public Financial Officer (CPFO) certification may substitute for one (1) year of experience.
  • Other: Completion of a post offer background check may be required.
  • Knowledge: Knowledge of accounts payable and receivable; computer software including financial accounting and case management systems, word processing and spreadsheets; basic accounting; Governmental Generally Accepted Accounting Principles (GAAP); Government Accounting Standards Board pronouncements (GASB); cash handling procedures; purchasing, inventory control, fixed asset reporting, bookkeeping and depreciation methods; and generally accepted office practices, policies and procedures.
  • Skill & Ability: Skill in communicating effectively orally and in writing with diverse parties; organizing and setting priorities; multi-tasking; meeting deadlines under pressure; maintaining accuracy; being attentive to detail; cash handling; providing customer service; gathering information and report writing; usage of English grammar and maintaining composure. Ability to utilize a computer effectively in financial software, word processing, databases, spreadsheets and other software; use a calculator and other office equipment; read and balance cash management reports; maintain confidentiality; perform work independently with frequent interruptions; work in high stress environment; read case files to assess fees; and maintain cooperative working relationships.
  • EXAMPLES OF WORK PERFORMED Prepare, process and post vouchers, operating transfers, encumbrances, warrants and warrant cancellations; prepare and submit Request to Pay Prior Year Approval forms; track the vouchers in the accounting software; perform post-payment checks; post monthly transactions into accounting software and reconcile reports to agency books; prepare cash receipts and daily deposits; verify cash balances; ensure funds are posted to the correct account and cash fund balances for obligations; follow up on non-sufficient fund (NSF) checks; assist with budget projections and prepare reports for use in financial control and budget analysis; prepare expenditure report and make adjustments; review vouchers, invoices, daily deposits and other financial documents for accuracy; log and reconcile bank statements to daily receipts and monthly report; track capital inventory and keep current records of all fixed assets; procure office supplies, fixed assets and inventory; maintain inventory of office supplies; coordinate repair of equipment and arrange for disposal of equipment or transfer to non-profit organization; balance bonds; maintain collateral for surety and cash bonds and verify daily accuracy on bonds received; disburse funds (cash and surety bonds) and transfer bonds to other jurisdictions for out-of-county cash bond payments and for Grand Jury Indictments; verify, compile and maintain information on bond company licensure, authorized agents and bonding limits; prepare, copy, file and mail correspondence and financial documents; prepare unclaimed property report and operating transfers for unclaimed property; assist external auditors; prepare and maintain journal ledgers and financial reports for audit; archive financial records; prepare and monitor bank and procurement card reconciliations; coordinate accounts receivable and generate receipts for incoming payments; verify bond payments to correct case; back up data in accounting system. May work with financial institutions and other state and governmental agencies; search various databases for defendant information and for collections; prepare data report for bank; process and prepare reports and cash transfers to the State Treasurerís Office; provide report information for juror 1099s; conduct audit of cashiers; track and assist with bond forfeiture; act as group representative for employee benefits and perform payroll duties; work with federal grants; prepare and file IRS forms; assist in training court staff in fiscal responsibilities; oversee work delegated to student interns; assist in court operations; act as communications officer; maintain schedule for use and maintenance of court-owned vehicles; serve as a point of contact for Department of Finance Authority vendor file and maintain website.
  • WORK ENVIRONMENT AND PHYSICAL DEMANDS The following functions are representative of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an often fast paced and stressful work environment in an office or court setting. The employee is expected to be punctual and to adhere to assigned work schedule. The employee must regularly interact positively with co-workers and the public; work under severe time constraints and meet multiple demands from several people. The work performed frequently requires frequent use of computers, repetitious hand, arm and finger motions as well as manual/finger dexterity. The employee must be able to move, lift, pull and carry up to 25 pounds, work overtime and flexible work hours including weekends and holidays and travel occasionally. The employee may be required to sit or stand for long periods of time, and exposed to fluctuating building temperatures.
TO APPLY: Submit a New Mexico Judicial Branch Application for Employment or a Resume and a Resume Supplemental form by 5 p.m., Monday, August 11, 2014 to:


Application forms:
Microsoft Word Format
Adobe PDF Format

Resume Supplemental Forms:
Microsoft Word Format
Adobe PDF Format

Fifth Judicial District Court
Arlene Martinez, Court Financial Manager
P.O. Box 1776
400 N. Virginia, Rm 127
Roswell, NM 88202-1776
 

The NM Judicial Branch Application for Employment is the preferred application for submission to the Court Financial Manger. Applications not including the copies of diplomas, certificates, transcripts, degrees, licenses, etc., as required on the employment application and job description will be rejected.

The prescribed employment application and complete job description may be obtained at www.nmcourts.gov in the links Human Resources, Job Descriptions, Job Opportunities and Forms or the website address www.fifthdistrictcourt.com.

EQUAL OPPORTUNITY EMPLOYER
 






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