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If you would like to apply for a position with the Fifth Judicial District Court, click the link below for a printable application.

Application forms:
Microsoft Word Format
Word Perfect Format
Adobe PDF Format

Resume Supplemental Forms:
Microsoft Word Format
Adobe PDF Format

Job Postings:

Administrative Office of the Courts
Financial Specialist #10102437
Opening Date: 07-28-2014 - Close Date: 08-11-2014
Job Pay Range: HH $17.066 - $26.665 per hour
Target Pay Range/Rate: HH $17.066-$18.985 per hour

The Fifth Judicial District Court is recruiting for a full-time PERM Financial Specialist position in Chaves County. Under supervision, provide reliable fiscal and accounting services to the court/judicial entity and other state agencies. Finalist(s) may be subject to criminal background checks.

  • Education: Associateís degree in Public Administration, Business, Finance, Accounting or related business field.
  • Education Substitution: Relevant experience may substitute for education on a year for year basis.
  • Experience: Three (3) years of experience utilizing Governmental Generally Accepted Accounting Principles (GAAP) in cash receipting and control, general ledger maintenance and financial reporting, and accounts payable and receivable.
  • Experience Substitution: A Bachelorís degree in Public Administration, Business, Finance, Accounting or related business field may substitute for up to one (1) year of experience. Additional relevant education at the Masterís degree level (30 semester hours equals one (1) year of experience) or Certified Government Financial Manager (CGFM), Public Accountant (CPA) or Certified Public Financial Officer (CPFO) certification may substitute for one (1) year of experience.
  • Other: Completion of a post offer background check may be required.
  • Knowledge: Knowledge of accounts payable and receivable; computer software including financial accounting and case management systems, word processing and spreadsheets; basic accounting; Governmental Generally Accepted Accounting Principles (GAAP); Government Accounting Standards Board pronouncements (GASB); cash handling procedures; purchasing, inventory control, fixed asset reporting, bookkeeping and depreciation methods; and generally accepted office practices, policies and procedures.
  • Skill & Ability: Skill in communicating effectively orally and in writing with diverse parties; organizing and setting priorities; multi-tasking; meeting deadlines under pressure; maintaining accuracy; being attentive to detail; cash handling; providing customer service; gathering information and report writing; usage of English grammar and maintaining composure. Ability to utilize a computer effectively in financial software, word processing, databases, spreadsheets and other software; use a calculator and other office equipment; read and balance cash management reports; maintain confidentiality; perform work independently with frequent interruptions; work in high stress environment; read case files to assess fees; and maintain cooperative working relationships.
  • EXAMPLES OF WORK PERFORMED Prepare, process and post vouchers, operating transfers, encumbrances, warrants and warrant cancellations; prepare and submit Request to Pay Prior Year Approval forms; track the vouchers in the accounting software; perform post-payment checks; post monthly transactions into accounting software and reconcile reports to agency books; prepare cash receipts and daily deposits; verify cash balances; ensure funds are posted to the correct account and cash fund balances for obligations; follow up on non-sufficient fund (NSF) checks; assist with budget projections and prepare reports for use in financial control and budget analysis; prepare expenditure report and make adjustments; review vouchers, invoices, daily deposits and other financial documents for accuracy; log and reconcile bank statements to daily receipts and monthly report; track capital inventory and keep current records of all fixed assets; procure office supplies, fixed assets and inventory; maintain inventory of office supplies; coordinate repair of equipment and arrange for disposal of equipment or transfer to non-profit organization; balance bonds; maintain collateral for surety and cash bonds and verify daily accuracy on bonds received; disburse funds (cash and surety bonds) and transfer bonds to other jurisdictions for out-of-county cash bond payments and for Grand Jury Indictments; verify, compile and maintain information on bond company licensure, authorized agents and bonding limits; prepare, copy, file and mail correspondence and financial documents; prepare unclaimed property report and operating transfers for unclaimed property; assist external auditors; prepare and maintain journal ledgers and financial reports for audit; archive financial records; prepare and monitor bank and procurement card reconciliations; coordinate accounts receivable and generate receipts for incoming payments; verify bond payments to correct case; back up data in accounting system. May work with financial institutions and other state and governmental agencies; search various databases for defendant information and for collections; prepare data report for bank; process and prepare reports and cash transfers to the State Treasurerís Office; provide report information for juror 1099s; conduct audit of cashiers; track and assist with bond forfeiture; act as group representative for employee benefits and perform payroll duties; work with federal grants; prepare and file IRS forms; assist in training court staff in fiscal responsibilities; oversee work delegated to student interns; assist in court operations; act as communications officer; maintain schedule for use and maintenance of court-owned vehicles; serve as a point of contact for Department of Finance Authority vendor file and maintain website.
  • WORK ENVIRONMENT AND PHYSICAL DEMANDS The following functions are representative of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an often fast paced and stressful work environment in an office or court setting. The employee is expected to be punctual and to adhere to assigned work schedule. The employee must regularly interact positively with co-workers and the public; work under severe time constraints and meet multiple demands from several people. The work performed frequently requires frequent use of computers, repetitious hand, arm and finger motions as well as manual/finger dexterity. The employee must be able to move, lift, pull and carry up to 25 pounds, work overtime and flexible work hours including weekends and holidays and travel occasionally. The employee may be required to sit or stand for long periods of time, and exposed to fluctuating building temperatures.
TO APPLY: Submit a New Mexico Judicial Branch Application for Employment or a Resume and a Resume Supplemental form by 5 p.m., Friday, August 11, 2014 to:

Application forms:
Microsoft Word Format
Adobe PDF Format

Resume Supplemental Forms:
Microsoft Word Format
Adobe PDF Format

Fifth Judicial District Court
Arlene Martinez, Court Financial Manager
P.O. Box 1776
400 N. Virginia, Rm 127
Roswell, NM 88202-1776

The NM Judicial Branch Application for Employment is the preferred application for submission to the Court Financial Manger. Applications not including the copies of diplomas, certificates, transcripts, degrees, licenses, etc., as required on the employment application and job description will be rejected.

The prescribed employment application and complete job description may be obtained at www.nmcourts.gov in the links Human Resources, Job Descriptions, Job Opportunities and Forms or the website address www.fifthdistrictcourt.com.


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