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If you would like to apply for a position with the Fifth Judicial District Court, click the link below for a printable application.

Application forms:
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Resume Supplemental Forms:
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Job Postings:
Administrative Office of the Courts
Bailiff (At-Will) #00028262
Opening Date: 10-21-2014 - Close Date: 11-04-2014
Job Pay Range: $9.400 to $14.688 per hour
Target Pay Range/Rate: $9.400 to $12.693 per hour

The Fifth Judicial District Court is recruiting for one (1) full-time Bailiff (At-Will) position in Chaves County, New Mexico. SUMMARY Under general supervision of a Judge, Court Administrator, or Bailiff Supervisor ensure proper behavior in the courtroom for all proceedings, provide customer service, assist Judge, jurors and other parties as needed. May perform clerical duties as assigned. This is an unarmed position. Finalists will be subject to criminal background checks.

QUALIFICATIONS
  • Education: High school diploma or GED.
  • Education Substitution: None.
  • Experience: One year experience in security, law enforcement, a legal setting or related experience.
  • Experience Substitution: None.
  • Other: Completion of a post offer background check may be required.
  • Knowledge: Knowledge of general court procedures; customer service practices; safety and security issues; proper English usage; general office practices; electronic equipment, (i.e., telephone, printer, copier, fax, television, video recorder, projector, and audio equipment); general organizational structure of the judiciary; and courtroom protocol. Skill & Ability: Skill in: being attentive to details; communicating in a courteous, clear and professional manner with all parties; maintaining confidentiality; working independently; being organized; active listening; dealing with people diplomatically; providing clear and concise instructions; providing good customer service; telephone etiquette; maintaining professional demeanor and composure; concentrating and paying attention; working in an environment subject to high stress; communicating rules; understanding written and oral instructions; knowing when to seek assistance; and appraising situations. Ability to concentrate fully and remain alert during proceedings; adhere to strict guidelines on communication with jurors, defendants and attorneys; maintain decorum in the courtroom and enforce rules and procedures during proceedings; remain neutral in court proceedings; speak loudly and clearly when announcing Judge’s entrance and departure; use a computer, including word processing, case management and report systems; multitask; remain calm and handle emergencies, such as courtroom evacuation, juror emotional or physical distress and equipment malfunction; plan ahead; perform basic office procedures; recall and recognize names; operate electronics, such as television, video recorder, projector, and audio equipment; follow through on processes and paperwork; follow instructions of the Court and give instructions to the public; meet deadlines under pressure; effectively present information to Judges and various legal agencies; and deal effectively with the media.
  • EXAMPLES OF WORK PERFORMED Check for suspicious activity, inappropriate behavior, illegal contraband and prevent in-courtroom, communication and contraband transfer between inmates and public; call Security or evacuate the courtroom if necessary; set up and take care of the courtroom during proceedings; coordinate transport of inmates to court house and/or court room; assist jurors with special needs, set up microphones, easel board and exhibits, arrange a podium and tables; replenish supplies for Judge and staff; ensure the courtroom is clean and temperature is comfortable; work with attorneys who may need special equipment for a hearing; maintain, request and secure exhibits entered as evidence during proceedings or until handed off at the end of trial to appropriate personnel; obtain files and Judge’s notes of upcoming cases for Judge’s review; assemble files in the order cases are to be heard for the day; print/post docket cases to be heard for Judge, Judge’s staff and security; ensure Judge has immediate access to updated files, motions and documents; escort (potential) jurors to and from the courtroom; assist in assembly of potential jurors, and instruct jurors on process; after juror selection, provide customer service and maintain contact with jurors during trial; announce Judge’s entrance and departure into the courtroom and ensure proper decorum is maintained in the courtroom during proceedings; take and relay messages, fax orders, get supplies, file pleadings, assist in inventory, move furniture, mail documents, copy tapes, and run court errands; ensure all parties are present for each hearing; assist in document flow from Judge to attorneys and/or pro se parties and get signatures on court documents; act as a liaison with local law enforcement agencies when coordination and planning is required for high profile trials and sentencing; submit work order for building maintenance; maintain juror time records, take roll call and ensure jurors are seated properly. May monitor Judge’s “report backs” to ensure that court orders are being followed; swear in witnesses and proper parties; train other bailiffs; coordinate juror meals during deliberations; enter dispositions into the case management system prepare orders for Judge’s signature; schedule maintenance of state vehicle, and drive Judge and staff to other court locations; break down files to go onto microfilm and copy appeal cases; file books in library, update statute books; assist in purchase of courthouse security equipment; perform Court Monitor duties; answer phones, and other associated duties as assigned.
  • WORK ENVIRONMENT AND PHYSICAL DEMANDS The following functions are representative of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in a court setting. The work is performed in an often fast paced and stressful work environment. The employee is expected to be punctual and to adhere to assigned work schedule. The employee must regularly interact positively with co-workers, clients, the public, judges and justices; work under severe time constraints and meet multiple demands from multiple sources. The employee will be frequently required to stand/sit for long periods of time and walk often; to travel (valid New Mexico Driver’s license required). The employee must have good vision and hearing. The employee may be exposed to hostile or violent situations that arise when dealing with individuals involved in court cases; exposed to disturbing or hazardous court exhibits and contagious health conditions. The employee may be required to lift, kneel/stoop, move, push, pull or carry up to 50 pounds; frequently work under severe time constraints and meet multiple demands from several people; work overtime and/or flexible work hours; dress appropriately for a courtroom; attend training.
TO APPLY: A New Mexico Judicial Branch Application for Employment form and proof of education must be submitted by 5:00 p.m. on Tuesday, November 4, 2014 to:


Application forms:
Microsoft Word Format
Adobe PDF Format

Resume Supplemental Forms:
Microsoft Word Format
Adobe PDF Format

Fifth Judicial District Court
Kennon Crowhurst, Court Executive Officer
P.O. Box 1776
400 N. Virginia, Room 133
Roswell, NM 88202-1776
 

The New Mexico Judicial Branch Application for Employment is the preferred application for submission to the Court Executive Officer. Applications not including the copies of diplomas, certificates, transcripts, degrees, licenses, etc., as required on the employment application and job description will be rejected.

The prescribed employment application and complete Job Description may be obtained at www.nmcourts.gov, in the links Human Resources, Job Descriptions, Job Opportunities and Forms or the website, www.fifthdistrictcourt.com.

EQUAL OPPORTUNITY EMPLOYER



Administrative Office of the Courts
Court Clerk 2 (FT/CLASSIFIED) #00000635
Opening Date: 10-08-2014 - Close Date: 10-24-2014
Job Pay Range: $13.750 – $16.218 per hour
Target Pay Range/Rate: $13.750 – $16.218 per hour

The Fifth Judicial District Court in Lovington, Lea County, New Mexico has one job opening for a full time classified Court Clerk 2 position. Position is in a Range FF with a pay range of $13.750 to $16.218 hourly and a target pay range of $13.750 to $16.218. Hours are Monday through Friday 8:00 a.m. - 5:00 p.m. Under supervision, process court documents, accurately receipt and reconcile court fines and fees and provide customer service. This is a full performance level job classification.

QUALIFICATIONS
  • Education: A high school diploma or GED.
  • Education Substitution: None.
  • Experience: Two (2) years of experience in court case processing, a legal secretarial or related field.
  • Experience Substitution: Attainment of the Judicial Studies Certificate will substitute for one (1) year of experience. Additional post-secondary education in a related field may substitute for up to one (1) year of experience. Thirty (30) semester hours equals one (1) year of experience.
  • Certification: May be requested to complete the New Mexico Court Monitor Certification Examination.
  • Other: Completion of a post offer background check may be required.
  • Knowledge: Knowledge of court case processing and legal terminology; customer service practices; court fee accounting processes; proper English usage, grammar and punctuation; cash handling procedures; computer software applications (i.e., word processing, spreadsheets, databases, court case management system, e-mail and Internet); filing systems; general office practices; office equipment (i.e., telephone, printer, copier, fax, scanner, postage meter, microfiche and reader machine); safety and security issues; research methodology; Court Clerk's Procedures Manual and Code of Ethics; general organizational structure of the judiciary; and court monitoring procedures and equipment.
  • Skill: Skill in working independently and managing time effectively while handling a high-volume workload in an environment subject to frequently changing priorities and high stress; auditing case files; concentration and attention to detail; maintaining confidentiality; being organized; establishing priorities and meeting deadlines; multi-tasking; communicating effectively both orally and in writing with diverse parties; active listening; dealing with people diplomatically; being courteous; providing good customer service; using good telephone etiquette; using common sense; maintaining professional demeanor and composure; using computer and computer software including word processing, case management and email; running reports; recognizing important case facts that need to be documented in case file or may need further action; auditing files and correcting errors using the case management system; researching and retrieving information using the case management system or archive database; distinguish between court procedures and legal advice; handling money and calculating sums; knowing when to seek assistance; applying legal terminology; assimilating information and providing as accurate a response as possible; maintaining accurate files and records; filing; typing and entering data precisely; using a calculator; reading comprehension and discerning case content; solving problems; and appraising situations and recognizing safety and security issues.
  • Ability: Apply relevant policies and procedures to assigned work; make decisions; think clearly; operate court monitor and recording equipment; read almost illegible hand writing; apply notary rules and procedures; apply data standards; retain information; maintain patience; deal with difficult people; defuse hostile situations; work as a team member; be empathetic, impartial, fair and objective; learn quickly; to train others; announce judicial protocol and control all aspects of recording judicial proceedings to include time keeping when assigned court monitor duties; research analyze and solve problems; establish and maintain cooperative working relationships; show diplomacy; and receive and follow directions.
  • EXAMPLES OF WORK PERFORMED Case and Document Processing - Prepare and process all court work in a timely, prompt, accurate, complete, proper and efficient manner, ensuring court rules and procedures are followed; docket all cases received/enter case data and process into the case management system; prepare, mail out and route documents such as notices, motions, opinions, orders, records, calendars, pleadings, memorandum in opposition, and case materials; process Petitions for Trial Court Extensions of Time to Proceed to Trial; prepare bench warrants and cancellations; process and expedite Orders of Protection and notify law enforcement agencies; set arraignments, hearings, trials; mail record proper’s timely; submit case files to judges as requested; track cases to ensure compliance with case type, appearance dates, sentencing requirements and follow through with necessary steps, which may include: orders to show cause, bench warrants, recusals, excusals, pleadings, and rule extensions; docket and monitor calendar; run reports; maintain the integrity of case files; and close cases when appropriate. Financial Responsibilities - Receipt and distribute all incoming monies appropriately; ensure accurate court fees are paid and recorded; balance and reconcile daily cash receipts; distribute bond payments; prepare and maintain bond reports; prepare bank deposits; ensure correct procedures are followed for all monies receipted; and file receipt of fees into appropriate case files. Customer Service - Provide information and customer assistance at the counter or via telephone (without giving legal advice) to the public (i.e., pro se litigants, attorneys, reporters, law enforcement, other judicial agencies, co-workers, supervisors and judges); provide clear and concise instructions to customers about how to use microfiche and the reader machine; maintain and provide current statistics; and provide support to judges and immediate staff in the management of juries including the processing of summons, excusals, attendance lists and jury payments. General Clerical - Serve as a liaison with other court staff, state agencies and the public; ensure judicial calendars are maintained; prepare documents for signature; copy; fax; stamp and file documents; process and distribute mail; maintain logs and case files; prepare exhibits; prepare hard copy case files with tape logs and transcripts for microfilming, scanning, archiving and destruction; certify and prepare records, tapes, tape logs and exhibits for cases on appeal to higher courts; create case tracking number and bar code scan all files appropriately for file destination; image case documents into the case management system; ensure the office, its equipment and courtroom are operational; draft and prepare correspondence; and provide backup to other court clerical personnel. Research - Research automated, hard-copy and microfiche files for case status data and provide accurate information; research and analyze case management issues; and audit, research and when necessary correct case files. May serve as information systems site coordinator or back up to site coordinator; act as a court monitor; provide notarizations; assist in training new employees, perform purchasing duties; provide advocacy services to victims; coordinate and schedule meetings; and perform receptionist duties.
  • WORK ENVIRONMENT AND PHYSICAL DEMANDS The following functions are representative of the work environment and physical demands an employee may expect to encounter in performing tasks assigned to this job. Work is performed in an office or court setting. The work is performed in an often fast paced and stressful work environment. While performing the duties of the job, the employee is regularly required to perform repetitious hand, arm and finger motions as well as use manual/finger dexterity, sit for long periods of time, stand for hours and walk often, lift, climb ladders, kneel/stoop, move, pull and carry up to forty (40) pounds; travel, work overtime and/or flexible work hours including shift work (24/7), weekends and holidays; and exposed to fluctuating building temperatures. The employee may be exposed to hostile or violent situations that may arise when dealing with individuals involved in court cases, disturbing or hazardous court exhibits and contagious health conditions.
TO APPLY: Submit a New Mexico Judicial Branch Application for Employment form and proof of education by 5 p.m., Friday, October 24, 2014 to:


Application forms:
Microsoft Word Format
Adobe PDF Format

Resume Supplemental Forms:
Microsoft Word Format
Adobe PDF Format

Fifth Judicial District Court of Lea County
Nelda Cuellar, Court Manager
100 N. Main, Suite 6-C
Lovington, NM 88260
 
 

The New Mexico Judicial Branch Application for Employment is the preferred application for submission to the Court Manager. Applications not including the copies of diplomas, certificates, transcripts, degrees, licenses, etc, as required on the employment application and Job Description will be rejected. The employment application and Job Description may be obtained at www.nmcourts.gov, in the links Human Resources, Job Descriptions, Job Opportunities and Forms or the website, www.fifthdistrictcourt.com. Recruitment opens October 8, 2014, and closes at 5:00 p.m. on October 24, 2014.

You may download a NM Judicial Branch Employment Application Form at www.nmcourts.gov under Job Opportunities. Proof of Education is required.

EQUAL OPPORTUNITY EMPLOYER

 






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